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We’ve designed three flexible tiers of support to suit different types of alumni-led events. No matter the size or format, we love seeing our global ºÚÁÏÌìÌÃalumni community connect and thrive.

Tier 1: Self-led alumni activities

For those who want to host a relaxed get-together with fellow alumni, Tier 1 events are informal and independently organised using your own networks, such as:

• coffee catch-ups
• gallery visits
• cultural celebrations

These activities are planned and hosted by alumni. They don’t require formal approval, and you’re welcome to use our registration support if you’d like an easier way to manage RSVPs. We can also help highlight these activities where this supports community engagement.

All organisers must complete the before the event.

Tier 2: ºÚÁÏÌìÌÃpromoted alumni events

For volunteers who submit an Event Proposal Form at least two quarters (six months) before the event date, the ºÚÁÏÌìÌÃAlumni team can provide promotional and logistical support, such as:

• event promotion
• registration support
• help sourcing speakers

These events are typically larger and more structured, such as panel discussions, workshops or networking nights. To get started, submit the at least two quarters (six months) before the event date. Events submitted later may still receive limited support.

Organisers must complete the , and if the activity represents the University publicly, an ºÚÁÏÌìÌÃAlumni Volunteer Letter of Commitment will also be required.

Tier 3: ºÚÁÏÌìÌÃAlumni-supported events

Tier 3 events receive financial support and official endorsement by the ºÚÁÏÌìÌÃAlumni team. You’ll also get help with:

• event promotion
• registration support
• speaker coordination
• event planning resources
• branded promotional materials such as signage and merchandise

To apply, volunteers must submit an at least two quarters (six months) before the event date. Your proposal will be reviewed against the funding criteria, and you’ll be notified of the outcome within ten business days.

When your event is approved for Tier 3 support, we will guide you through the next steps, which include completing the , signing an ºÚÁÏÌìÌÃAlumni Volunteer Letter of Commitment, and providing a venue .

We’ll provide templates and guidance every step of the way.

We recognise that alumni-led activities often need financial assistance, and while funding is limited, we do our best to support events that align with the University’s priorities.

• Support student recruitment and conversion - activities that help prospective students and families learn more about studying at ANU.
• Job readiness and career pathways - events that support new graduates entering the workforce.
• Reputation and advocacy - activities that showcase alumni as ambassadors of the University.

Activities must be non-profit in nature and deliver a clear benefit to the alumni community and the University.

How funding works

Alumni volunteers can apply for funding of up to 50 per cent of the total event cost, scaled to the size and nature of the activity.

Funding is assessed on a first-come, first-served basis and is available until the annual allocation is exhausted.

Eligible expenses include venue hire, catering, audio-visual support, light refreshments and event materials. Funding is not provided for organiser fees, alcohol-heavy events, gifts or capital purchases.

Support may be offered through direct payment to a vendor, depending on the request.

Responsibilities for funded organisers

• follow core planning guidelines
• use the University’s registration platform or include the required data collection statement
• coordinate invitations with the Alumni team where helpful
• submit post-event information within 30 days

Events are generally expected to attract around 30 or more alumni, though smaller activities may still be supported where strongly aligned to priority outcomes.

How to apply:

• submit an
• provide a basic event budget
• outline how the activity supports priority areas

We’ll review your request within ten business days. Even where funding cannot be offered, planning advice, promotion or speaker connections may still be available.

For more information, see Helpful documents and guides.

Becoming a Global Alumni Volunteer is an easy way to stay connected with ºÚÁÏÌìÌÃand alumni in your region.

All Global Alumni Volunteers sign a two-year rolling ºÚÁÏÌìÌÃAlumni Volunteer Letter of Commitment. Volunteers are expected to:

• plan goals with the alumni team
• agree to be listed as the contact for their area
• operate under the Global Alumni Volunteer name and follow branding guidelines
• uphold the and the

Starting and running an ºÚÁÏÌìÌÃAlumni Network is a rewarding experience. Each Network is guided by a group of volunteers known as Network Coordinators who play a key role in planning, connecting and delivering meaningful engagement for fellow alumni.

Once a Network is established, Coordinators are asked to sign the ºÚÁÏÌìÌÃAlumni Volunteer Commitment and ºÚÁÏÌìÌÃVolunteer Declaration. Coordinators commit to a rolling two-year term and are expected to:

• develop and share a bi-annual activity plan with the ºÚÁÏÌìÌÃAlumni team
• deliver two activities per year that meet the ºÚÁÏÌìÌÃAlumni event criteria, with sufficient time to plan and execute
• keep a core team of two Co-Chairs and at least two Vice-Chairs active and involved
• hold a minimum of two meetings per year with the ºÚÁÏÌìÌÃAlumni team to align on goals, progress and support needs
• let the Alumni team know about any changes to the Network Coordinators group
• provide admin access to the ºÚÁÏÌìÌÃAlumni team for all relevant social media platforms and groups
• agree to be listed as contacts for the Network on the ºÚÁÏÌìÌÃwebsite
• operate under the ºÚÁÏÌìÌÃAlumni Network name and follow the University’s branding guidelines
• represent the University respectfully by upholding the and the at all times

Network structure

Each Alumni Network must include:

• two Co-Chairs
• two to four Vice-Chairs

All members of the Coordinator group commit to a rolling two-year term, which helps maintain consistency and continuity in leadership. The Network Coordinator group is recognised by ºÚÁÏÌìÌÃand is central to the success and visibility of the Network.

The role of Co-Chairs

Co-Chairs lead the Network and act as the main point of contact with ANU. They are responsible for:

• organising at least two events per year
• maintaining the full Coordinator group membership
• hosting at least two check-in meetings per year with the ºÚÁÏÌìÌÃAlumni team
• updating the Alumni team on any leadership changes
• ensuring all Coordinators uphold the

The role of Vice-Chairs

Vice-Chairs support the Network’s day-to-day activities and help drive engagement. Their responsibilities include:

• assisting with planning and delivering events and initiatives
• promoting ºÚÁÏÌìÌÃalumni activities and opportunities within their own circles and networks

Network members

Network members are ºÚÁÏÌìÌÃalumni who choose to stay connected by subscribing to Network communications, attending events or simply expressing interest in being involved.

They are the heartbeat of every Network and the reason we create opportunities to connect, collaborate and celebrate. There is no fee and no formal membership process, just a shared connection to ºÚÁÏÌìÌÃand a willingness to stay engaged. Whether you attend every event or prefer to stay in the loop via email, your involvement helps strengthen the global ºÚÁÏÌìÌÃalumni community.

While Networks and Global Alumni Volunteers are supported by the University, they operate independently. The University cannot share alumni data without consent.

The Alumni team can send communications on behalf of Networks and Volunteers so you can reach your community without handling data directly.

Volunteers represent the ºÚÁÏÌìÌÃcommunity and are expected to uphold the .

Social media groups must grant admin access to the Alumni team to ensure alignment with ºÚÁÏÌìÌÃvalues.

When using the ºÚÁÏÌìÌÃbrand, follow the .

Only use images or content you have permission to share. The Alumni team can provide approved materials.

When hosting alumni events, keeping everyone safe is a shared responsibility. Volunteers must ensure activities are low risk and well managed.

• confirm venue public liability insurance
• confirm external caterer insurance
• address WHS concerns
• submit a before the event

To be covered by ºÚÁÏÌìÌÃInsurance, volunteers must complete the and a risk assessment for each approved event.

The Alumni team can help with questions and form completion. Email alumni@anu.edu.au.

For more information, refer to the .